Collegiate Information

Region 4 Collegiate Specialist - Carolyn Bruns email: carolyn.bruns @ fuse.net 859.581.6736 (home) Eastern Time Zone

ATTENTION! - A NEW edition of the President's book is on its way to your chapter; please take time to review. Discipline tab has old info and a new section will be forthcoming.

For Greek Letter Chapters, the Collegiate Department will likely be your most valuable resource! We cover all of the basics of running a chapter, all of the policies and procedures, form requirements and due dates, finances, ideas, retreats, socials, you name it.

If you're an officer or a member who is interested in learning more about the ins and outs of what it takes to run a successful chapter, you've found the right resource.  Listed below are some quick-hit, common topics/questions – but this is only the beginning. Please browse for just a moment, but always feel free to contact your RC-C via email or phone with procedural questions or even just if you're not sure WHO to ask your question. She'll get you going in the right direction.

Collegiate Department's most Top Topics…and reminders

***********
Any initiated member may view/use the
Greek Letter President's Book
*****************

CALENDARS

ELECTIONS

Greek Letter President's Book, Policies & Procedures, page 81

• The Administrative Vice President along with the President and Chapter Advisor is responsible for reviewing the election procedures each year and conducting elections exactly as outline in the President's Book.
• The AVP is responsible to review the election process with the new member class and refresh the chapter each year BEFORE the process starts. 
• The four to six weeks needed to conduct elections should be planned on the chapter calendar at least a semester in advance. 
• Presentation of Slate and Elections need to be held at formal meetings.

DISCIPLINE

Greek Letter President's Book, Policies & Procedures, page 63 (Standards page 235)

HEARINGS

Standards Committee vs. Executive Coucil Hearings? A What to do guide…

• EXECUTIVE COUNCIL
  • ALCOHOL – The majority of Alcohol violations are handled by the Executive Council – this includes but is not limited to: ALL violations of GPB Alcohol and Risk Management Policies, lending IDs, buying/providiing alcohol for underage members, police or college/university citations, repeat intoxication violations, possessing alcohol on GPB property, etc…
  • CHEATING
  • DRUGS
  • FINANCES
  • HAZING
  • HOUSING – any violations of International GPB Bylaws and Rules & Procedures
  • VIOLATIONS OF: obligations of membership, financial/HCB delinquency, any rules/policies of the Sorority or chapter, disloyal to the Sorority or conduct detrimental to the Sorority's well being.

• STANDARDS
  • Minor, first time violations, i.e.
  • ALCOHOL – Standards committee generally handles the first instance of intoxication, provided there was no alcohol policy violation – i.e. member was of legal age to consume alcohol, and no other policies violated. Most violations however, are handled by the Executive Council
  • ATTENDANCE POLICY
  • ATTITUDE
  • HOUSING – i.e. phone duty, meal attendance, parlor and house duties, etc..

MEMBER STATUS

• Going Alum??? What is this? – There is no “inactive” status or “early alumna” status - page 17, Greek Letter President's Book
• Financial Excused status  - procedures, page 87, Greek Letter President's Book
• New Members – definitions, privileges, requirements, etc..wpage 139, Greek Letter President's Book